Conferences are a viable vehicle for professional organizations to communicate with, receive feedback from, and educate their clients, partners, or employees. All successful business gatherings, regardless of size or location, follow the same preparation process. Friday Systems can plan and support your workshops, peer reviews, meetings, national and international conferences. Our dedicated personnel have a solid background in logistics management, public relations, mass communications, and marketing.
Friday Systems recognizes that each meeting is unique and should be approached with flexibility. The process usually begins with a discussion of the client's objectives to ensure satisfaction and effective planning. We will customize our services to meet those specific objectives and needs. Our experienced staff can help you organize your event from start to finish. Professional services can include:
Pre-Conference Services
- Timelines, themes, and budget controls
- Site screening and selection
- Hotel
- Contract negotiations
- Audiovisual, transcription, and interpreter services
- Travel arrangements and reimbursement services
- Invitation, agenda, and conference kit design, assembly, and distribution
- Promotional products and awards
- Exhibit booth design and assembly
- Pre-registration and call center
- Food and beverage
- Database management
- Press releases
Onsite Services
- Registration and information center management and staffing
- Staging and production
- Computer and reproduction services
- Teleconferencing
- Overnight word processing and duplication
- Safety and security
- Photography
Post-Conference Services
- Proceedings and workshop reports
- Account settlement with hotels, participants, and vendors
- Debriefings
Conferences
- Examples of conference services provided by Friday Systems:
- The Meeting of the Inter-American Institute for Global Change Research, an international conference with participants from 16 countries
- Three annual Peer Review Panels of up to 700 panelists for the National Science Foundation's Instrumentation and Laboratory Improvement Initiative
- Peer review panel meetings for the Health Care Financing Administation
- Meetings and conferences on AIDS research for the Walter Reed Army Institute of Research
